MAIN PURPOSE OF THE JOB:
As the Project Assistant Coordinator, you will be responsible for overseeing the project function and ensure projects are timely from inception to completion while ensuring project objectives are met.
Your role will also involve assisting in the back-office support, reporting, communication and client relationship management supporting the Project Coordinator Lead.
KEY RESPONSIBILITIES:
Support in site meeting preparation - organize for site meeting, prepare agenda, take minutes and follow up on action items
Documentation and reporting - help compile project status reports and maintain up to date project documentation under the guidance of the Project Coordinator.
Track tasks and follow up on deadlines with team members to ensure timely completion.
Track equipment and material usage and help coordinate deliveries to project sites.
Update on project timelines and calendars and notify relevant stakeholders of any change.
Maintain communication and updates to internal teams and clients where assigned by the Project Coordinator.
Support in conducting quality checks and compiling findings for review by the Project Coordinator.
Assist in supporting the team in coordination of transport, support documents for travel or access where needed.
Identify and report potential project risks or delays to the Project Coordinator.
Help ensure that safety and security protocols are being followed on sites.
Continuously learn a
